Terms and Definitions
Consolidation of hazard and incident reporting
Suggestions are made to combine hazard and incident reporting pages to streamline information for maintenance and development contractors, enhancing clarity and usability.
Contractor communication and consultation
It includes recommendations for improving consultation processes, updating contact information, and encouraging contractor inquiries to the WHS team via email for support and review.
DHA Contract Manager
The person or role detailed in the Executed Agreement.
DHA reportable incident
Incident where immediate hospitalisation or medical treatment is required, or where an incident had the potential to occur and cause serious injury/illness. It is a legislated requirement that serious incidents are notified to a regulator.
Document and resource updates
Several sections identify outdated information and suggest replacing links, removing obsolete contact details, and revising documents to better reflect current practices and leadership perspectives.
Duty holder
Any person who has a Work Health and Safety duty under the WHS Act, including a Person Conducting a Business or Undertaking (PCBU), designer, manufacturer, importer, supplier, installer of products or plant used at work (upstream duty holders), an officer and workers. More than one person can concurrently have the same duty in which case the duty is shared. Duties cannot be transferred
Hazard
Something which has the potential to cause injury or ill-health.
Health and Safety Committee (HSC)
A group established under the WHS Act that facilitates cooperation between a PCBU and workers to provide a safe place of work. The committee must have at least 50 percent of members who have not been nominated by the PCBU that is workers or Health and Safety Representatives.
Health and Safety Representative (HSR)
A worker who has been elected by a work group under the WHS Act to represent them on health and safety issues.
Hierarchy of control
The process of eliminating or minimising risks and managing the potential for harm, injury, ill-health or damage to property or the environment.
Incident
Individual event or occurrence that either caused injury or illness.
Incident reporting procedures
Detailed instructions for reporting WHS incidents and near misses are provided, including updated contact numbers and notification flowcharts, with emphasis on immediate reporting and securing incident sites.
Near-miss
A subset of incidents where the occurrence did not actually cause injury, illness or damage but it had the potential to. These incidents occur more frequently than incidents causing injury and we can learn from these to prevent actual harm.
Notifiable incident
A notifiable incident is broadly a workplace fatality, serious injury and/or a dangerous incident. A notifiable incident must be notified to a regulator immediately and by the fastest means possible, and the incident site be preserved.
Officer
Broadly, an officer is a person who makes, or participates in making, decisions that affect the whole, or a substantial part, of the organisation’s activities. This does not include an elected member of a municipal council acting in that capacity or a Minister of a State, Territory or the Commonwealth.
Person Conducting a Business or Undertaking (PCBU)
A Person Conducting a Business or Undertaking alone or with others, whether or not for profit or gain. A PCBU can be a sole trader (for example a self-employed person), each partner within a partnership, company, unincorporated association or Government Department of public authority (including a Municipal Council).
Person With Management or Control (PWMC)
A Person Conducting a Business or Undertaking to the extent that the business or undertaking involves the management or control, in whole or in part, of the workplace.
Plant
Plant includes any machinery, equipment, appliance, container, implement or tool, and any component or anything fitted or connected to these things.
Regulatory framework and compliance
The document references the WHS Act 2011 and various state and territory regulators’ websites, noting the need to update links to current regulatory bodies such as SafeWork NSW and SafeWork SA
Risk
The possibility/chance for injury or harm from a hazard/event, considering the potential consequences and the likelihood of these consequences.
Risk assessment
A documented measurement of risk that:
- identifies the consequences that could occur if a specific event occurred
- quantifies the likelihood of that injury, harm or damage occurring from the event
- details the control measures to be implemented based on the level of risk identified, and
- evaluates the acceptability of the residual risk.
Root cause
The most basic cause(s) identified as contributing to an incident.
Safe Work Method Statement
A statement that documents a process for identifying and controlling health and safety hazards and risks relating to a particular work activity or task.
Safety alerts and hazard guidance
It highlights safety alerts related to common workplace hazards such as electricity, uneven ground, dogs, and light structures, and stresses the importance of hazard identification and control measures.
Structure
Anything that is constructed, whether fixed or moveable, temporary or permanent and includes buildings, masts, towers, framework, pipelines, transport infrastructure and underground works (shafts or tunnels). Includes any component or part of a structure.
Substance
Any natural or artificial substance in the form of a solid, liquid, gas or vapour.
Supply
The supply and re-supply of a thing provided by way of sale, exchange, lease, hire or hire-purchase arrangement, whether as principal or agent.
WHS induction emphasis
The document stresses the mandatory completion of the WHS induction module by all contractors and sub-contractors before commencing work on DHA sites, with disciplinary measures for non-compliance.
WHSMS
The document provides a comprehensive overview of the Work Health and Safety (WHS) resources, policies, and procedures relevant to contractors working with DHA. It includes guidance on hazard and incident reporting, safety alerts, legislative references, and contractor responsibilities, along with suggestions for updating contact information and resource links.
WHS resources and policies
The document outlines various WHS resources available to contractors, including induction modules, surveys, guidance documents, and incident reporting forms, emphasizing contractor responsibilities and compliance with the WHS Act 2011
Worker
Any person who carries out work for a PCBU, including work as an employee, contractor, subcontractor, self-employed person, outworker, apprentice or trainee, work experience student, employee of a labour hire company placed with a ‘host employer’ and volunteers.
Workplace
Any place where a worker goes, or is likely to be, while work is carried out for a business or undertaking. This may include offices, factories, shops, construction sites, vehicles, ships, aircraft or other mobile structures on land or water such as offshore units and platforms (that are not already covered under the Commonwealth’s offshore WHS laws).